Eizat Alhayat Project management - Project Plannong and control

Principles of Project Planning and Control

The principles of project planning and control are fundamental concepts used in project management. They assist project managers and teams in successfully planning, executing, and monitoring projects. These principles are applied in a sequential manner from project initiation to completion and include the following aspects:

  1. Defining Project Objectives and Deliverables: In this stage, you need to define the overarching project objectives and expected deliverables. These objectives should be specific and measurable to clearly assess project outcomes.
  2. Analysis and Planning: After defining objectives, all project activities and tasks need to be analyzed, and a detailed plan for their execution should be established. This planning includes scheduling, resource allocation, determining task dependencies, and creating a Work Breakdown Structure (WBS).
  3. Resource Allocation: In this phase, the required resources for the project are identified. These resources can include human resources, finances, materials, and equipment. Properly allocating resources to different project tasks is crucial.
  4. Execution and Control: As the project implementation begins, activities should be carried out in accordance with the plan. Continuous monitoring of project progress is essential to ensure alignment with the schedule. If any deviations occur, corrective actions should be taken.
  5. Evaluation and Reporting: After project completion, a comprehensive evaluation of project progress and results should be conducted. Progress reports are prepared and presented to relevant managers and teams to keep them informed about the project’s status.
  6. Learning and Improvement: These principles emphasize viewing each project as an opportunity for learning in project management. Lessons from past projects should be assimilated, and processes and methods should be improved to enhance performance in future projects.

These principles assist project managers in managing projects more effectively and with better control, ultimately contributing to the achievement of project objectives.

In a complex and competitive world, familiarity with the basic and specialized concepts of project planning and control is of great importance.

The concepts of project planning and control include:

  1. Work Breakdown Structure (WBS): Creating an appropriate WBS is essential for analyzing and managing project tasks.
  2. Scheduling Networks: Creating scheduling networks helps establish an accurate project schedule and define relationships between tasks.
  3. Critical Path Method (CPM): This method helps identify critical and essential project tasks and develop an optimal schedule.
  4. Float and its Calculation: Float allows for flexibility and change management within the project.
  5. Weight Factors: These principles help consider the varying importance of project tasks and achieve resource management balance.

Training on these concepts is strongly recommended before using project management software such as Microsoft Project (MSP) and P6. Additionally, familiarity with specialized terms like MDR, PSR, MR, POS, etc., plays a crucial role in job interviews.

In our country, complete courses for teaching project planning and control principles may be lacking, but developing competence in this area will enable you to compete in the job market as a project specialist and successfully manage projects. I can confidently say that this knowledge and experience will be highly effective and valuable in your professional journey.

Eizat Alhayat Project management - Project Plannong and control

Familiarity with the principles of project planning and control with P6

Oracle P6 software is an exceptional tool in the world of project management, designed and implemented in accordance with international project management standards such as PMBOK. Multiple versions of this software have been released by Oracle, with the latest version being 17.7.

P6 is an organizational and multi-project tool that allows you to define and manage projects and their resources at the organizational level. This software enables you to simultaneously input a large number of projects and resources and manage them in a coalition manner. Additionally, by using network-based P6 versions and assigning different access levels to users, you can manage and control projects in a networked fashion. The web-based version of P6 (EPPM) also provides remote access to project information.

Principles of Project Planning and Control

P6 software is designed and executed based on the use of the PMBOK standard and can be considered one of the most powerful project management tools in the world. This software has features and capabilities that include the following:

User Access Levels: This tool allows for different user access levels, including access to projects and related information.

Managing Multiple Projects Simultaneously: P6 allows you to manage more than 100,000 activities and multiple projects simultaneously.

Defining and Using Project Calendars: You can define and use different calendars for projects.

Linking Other Files to Projects: This feature allows you to connect information from various sources to projects.

Organizing Project Information: Among the capabilities of this software is organizing project information with over 150 graphical and tabular reports.

Detailed Earned Value Analysis: P6 enables you to accurately analyze project performance and measure work progress.

Creating Various Charts: You can create various charts, including S-curves, in the software.

Reporting: This software offers various reporting capabilities that allow you to report project information separately or collectively.

Advanced Concept Training: In P6 training courses, you can learn advanced project management concepts and become familiar with practical applications of this software.

In our country, in many industries such as the parent industries, oil and gas, petrochemicals, power plants, etc., the use of this software has been declared as contractual requirements for projects.

In summary, P6 training courses include topics such as:

– Introduction to P6 software and its capabilities
– Installation steps for the software
– Initial settings including user access and user settings
– Organizational Project Structures (EPS) and Organizational (OBS)
– Defining and assigning codes and project calendars
– Defining holidays and assigning calendars to projects
– Creating a new project and related settings
– Defining and managing the WBS (Work Breakdown Structure)
– Defining activities, relationships, and constraints
– Advanced concepts including Weighting Factors (WF)
– Analysis and reporting

With specialized training courses, you can develop your skills and, as a professional project manager, meet the challenges of managing complex projects.

Eizat Alhayat Project management - Project Plannong and control

Advanced Excel Course and Dashboard Reporting

Microsoft Excel is a powerful and widely used software within the Microsoft Office suite, and the name “Excel” truly reflects its excellence and prominence. This software is a type of spreadsheet software that comprises large tables composed of rows and columns. For nearly four decades, this software has become one of the most extensively used tools in the business, trade, and project management world due to its exceptional capabilities and flexibility.

What is a spreadsheet?

A spreadsheet is a method for organizing data and information in rows and columns that allow data to be recorded, analyzed, processed, and ultimately reported. In other words, a spreadsheet involves placing a large number of cells side by side with consistent capabilities to create a structured information and computational framework. Excel is also a spreadsheet software.

Microsoft Excel software has experienced significant growth over the years and has become one of the most important computer programs in the workplace worldwide. If you need a tool for gathering data, processing it, and reporting it in various chart forms, Microsoft Excel is a powerful resource that can assist you in your work processes.

Comprehensive Management Reports in Projects

Managing large and complex projects requires strong and efficient reporting. These reports assist managers in staying informed about project status and provide them with practical and comprehensive information. Dashboard reports are a specific type of management reports that are created to provide dynamic and useful graphical information on a concise page.

These dashboard reports should have the following characteristics to be effective:

  • Provide brief but clear information.
  • Minimize redundant data.
  • Cover various dimensions of the project.
  • Use charts and tables for better project comprehension.
  • Exclude irrelevant information.

Course Outline: Advanced Excel and Dashboard Reporting in Excel

In the Advanced Excel and Dashboard Reporting course, you will become familiar with advanced topics and techniques in Excel that allow you to create efficient and engaging dashboard reports.

The course outline includes:

  • Familiarization with keyboard shortcuts in Excel.
  • Tricks and professional skills in using Excel.
  • Different methods of file and data protection.
  • Cell formatting settings.
  • Data categorization and structuring using grouping.
  • Introduction to analytical tools such as Goal Seek and Consolidate.
  • Introduction to tools like Remove Duplicate, Text to Column, and Sparklines.
  • Introduction to 50 practical Excel functions such as SUMPRODUCT, VLOOKUP, IF, COUNTA, and more.
  • Designing various charts in Excel.
  • Designing engaging dashboard reports.

Microsoft Project (MSP)

Microsoft Project is a powerful tool for project management and project planning. This software allows project managers to plan projects, allocate resources, monitor project progress, and generate management reports.

MSP (Microsoft Project) and Reporting Course (Principles of Project Planning and Control):

This is a step-by-step course that teaches you the principles of project planning and control using Microsoft Project software and reporting in Excel.

This course enables you to gain the skills necessary for project management and create efficient and practical reports. In this course, you will become familiar with project planning principles, defining the Work Breakdown Structure (WBS), setting dates and scheduling using MSP.

Additionally, in this course, you will cover important topics such as resource allocation to activities, project progress control, and creating management reports using Excel. You will also become acquainted with useful Excel functions for project planning and control, allowing you to create more accurate reports.

This course is suitable for graduates and students in the fields of industrial engineering, civil engineering, mechanical engineering, electrical engineering, as well as individuals interested in project management and looking to develop skills related to project planning and control. This course prepares you for the job market and enables you to work as a professional project manager.

MSP Features:

  • Definition of project calendar and resources.
  • Definition of Work Breakdown Structure (WBS) and activities.
  • Critical Path Analysis (CPM).
  • Definition of time constraints.
  • Definition and use of filters.
  • Resource allocation to activities.
  • Various views such as Task Usage and Calendar.
  • Calculation of planned percentage.
  • Baseline creation.
  • Creating macros.
  • Reporting.

Course Outline: MSP (Microsoft Project) or Microsoft Project

  • Initial settings of MSP software.
  • Definition of project calendar and setting dates.
  • Definition of activities and Work Breakdown Structure (WBS).
  • Definition of activity durations and determination of relationships between them.
  • Definition of time constraints.
  • Various views in MSP.
  • Allocation and leveling of resources to activities.
  • Reporting and chart preparation.
  • Creating macros and automation.
  • Designing custom reports.

In these courses, you will acquire the necessary skills to better utilize Excel and MSP in project management and create management reports.

Project Planning and control TUTORS

 Arash Bayazian Sarkandi
Arash Bayazian SarkandiProfessional Project Management
PMP-certified Project and Program Manager, leads Eizat Alhayat Project Management Services in Dubai. With a diverse international background in Iran, India, and Germany. excels in negotiation, stakeholder management, and business development. Adept at software team building, strategic planning, and resource optimization, particularly in FMCG, startups, and high-tech environments. His expertise extends to Smart Grid and Machine to Machine for Industrial Intelligence, reflecting a commitment to cutting-edge technologies.

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